The Importance of Supply Chain Ethics and Compliance

Supply Chain

With an increasing importance placed on transparency, consumers look beyond company practices to ensure organizations uphold adequate supply chain ethics.

With an increasing importance placed on transparency, consumers look beyond company practices to ensure organizations uphold adequate supply chain ethics.  When organizations conduct risk assessments, it’s important to include an evaluation of suppliers, vendors and any other points of contact within the organizational network. To decrease the risks associated with suppliers, examine the culture, ethics and compliance practices adopted by the candidates. This helps companies make informed decisions to select suppliers that “fit” with their existing culture and practices.

Supplier Risk

Many organizations rely on suppliers to acquire resources needed for creating the product. Companies purchasing parts from suppliers need to ensure parts are inspected and manufactured in accordance to the same safety standards they would face if manufactured by the purchasing company. For example, last week HP announced a battery recall, as there were two instances where batteries overheated and caught fire, resulting in property damage. HP receives laptop batteries from a supplier. However, in the eyes of consumers, HP is held responsible for the recall and any damages done, as it was a link in the HP supply chain that caused these problems.

In the article “Building an Ethical Supply Chain,” authors Michael R. Levin and Richard J. Cellini state:

“Consumers, investors, business partners, regulators, and media organizations now expect a company and its entire supply chain to be ethical. The supplier-generated ethics scandal is probably one of the biggest (and least foreseen) business risks most leading companies face today. The damage can be great, and protective measures can and should be adopted immediately.”

Investigation Report Template Free Download

A ready-to-use template to guide you through the investigation report writing process.

Download Template
During risk assessments, many companies fail to look beyond internal controls. In the article “Building an Ethical Supply Chain,” results from a study conducted by Integrity Interactive Corporation demonstrate:

“In a survey of 108 Global 2000 companies, it was concluded corporate ethics and compliance programs and controls do not extend to their global supply chains. The survey found that 86% of respondents concede that their primary ethics code does not address the conduct of suppliers, and 59% of respondents do not include suppliers in their analysis when assessing their company’s own ethics and compliance risks.”

Mitigating Supplier Risk

There are several actions organizations can take to help reduce supplier risk and protect their brand name.

Case Management Solutions

Implementing a case management solution, such as i-Sight Corrective Action Software allows for improved communication throughout the supply chain. i-Sight enables companies to register suppliers, providing them with access to all or specific sections of the quality and corrective action software. Reports can be filed to draw attention to defective shipments and other supplier issues requiring corrective and preventative action. i-Sight holds suppliers accountable for their actions.

Once an investigation is complete, suppliers submit a report requesting approval of the corrective action taken. This allows managers to review the actions taken and the measures established to prevent the action from happening again.

i-Sight makes it easy to communicate performance targets and results to suppliers. In seconds, managers can compare the performance of each supplier over time and track improvements using up-to-the-minute data. Communication throughout the supply chain is improved, as all parties are aware of faulty products, responsible for taking corrective action and can view issues in real-time.

Collaboration and Policy Development

If a desired supplier happens to lack effective ethics and compliance policies, work with them to develop policies and encourage ethical actions. Here are two examples of organizations working together with companies in their supply chain to make ethical changes:

  • Patagonia- Patagonia maintains a factory list, which can be found on the company’s website. This list includes the name and address of each location used to manufacture Patagonia products. At Patagonia, they use third-party auditors to conduct social audits. The report published by the auditor is sent for review and given to the company’s social responsibility manager, who determines if the factory review meets the requirements outlined in Patagonia’s code of conduct. As outlined under company information and social responsibility on the Patagonia website, they write:

“If necessary, the social responsibility manager works with the factory to develop a corrective action plan. The plan lists the problems and corrective actions. It includes a timeline for compliance. At that stage it’s incumbent upon the factory to take ownership of its shortcomings and embrace the fact that rectifying them is good for its business. Because the goal of our program is to safeguard and improve workers’ rights, it’s our policy to work with factories to correct social problems and promote better practices. Furthermore, the Fair Labor Association advises against ‘firing’ noncompliant suppliers unless the supplier is unwilling to work toward improvement.”

  • Texas Instruments (TI)- TI begins supplier selection by consulting Transparency International’s Corruption Perceptions Index to determine the level of risk associated with operating in certain parts of the world. The SHRM article “Monitor Ethics, Compliance in Supply Chain,”  discusses a speech given by TI’s VP and ethics director, David Reid, at a business ethics and compliance conference presented by The Conference Board, stating:

“Collaboration if key between us and our supply chain—it’s really important to be working with them in a proactive way. The ‘value of ethics at Texas Instruments,’ a document on the company’s web site, is translated into a dozen languages. The company encourages suppliers to adopt something like it or to use it as a template. I have a pretty high bar, I want to see that they operate their factory similar to the way we would have a factory operated at Texas Instruments.”

ARTICLE AUTHOR


VP Sales & Marketing

Ask me a question

Article Published June 1, 2010

Article Tags: