Whiteboard Wednesday: Managing Evidence in an Investigation

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Evidence is a key component in every investigation. Without it, it can be difficult to draw conclusions and take appropriate corrective action.

Evidence is a key component in every investigation. Without it, it can be difficult to draw conclusions and take appropriate corrective action. Whether evidence is gathered at the outset of an investigation or trickles in throughout the investigation process, each piece needs to be accounted for and safely stored to avoid tampering or destruction. The ability to attach evidence directly to a case file helps investigators save time and stay organized, as they don’t have to waste time tracking it down each time it’s needed – it also means that each person involved in the case can access it when needed, saving investigators even more time.

Manually tracking where evidence is located and who needs it for what reasons can become time consuming and ineffective. In cases that include large volumes of evidence, you need an easy way to document and track each exhibit, which is where case management software comes in to save the day.

Managing Evidence in i-Sight

Investigators can record and attach evidence/exhibits directly to a case within i-Sight. Here are some of the ways our case management software simplifies evidence management during an investigation:

Types of Evidence- Part of maintaining a complete electronic investigation case file is the ability to include all kinds of exhibits. Investigators can attach any type of electronic file to a case – PDFs, Word documents, photos, audio and video files, etc.

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Meta Data- Make evidence searchable. Investigators can add a description to each piece of evidence attached to the case file, making it easier to locate for future needs. Rather than just attaching files like you would in an email, you can fill in who attached the file, when it was attached and what type of file (interview note, investigation note, etc.). That way, when you are using the search function that’s built into i-Sight, you can easily identify and find files that match.

Numbering– Each exhibit is automatically numbered and placed in chronological order. This comes in handy when it’s time to put together the investigation report, as described below.

Investigation Report- The goal for each case file is to create an investigation report at the end of the investigation, which can be done automatically in i-Sight, where information is extracted from the case file and placed in a word document. The information from the exhibits section is no exception. The meta description for each piece of evidence is pulled from the case file and placed in chronological order within the investigation report for easy readability and organization.

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Article Published May 18, 2011

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