“While the spotlight is on fraud during the month of March, it’s important to be vigilant about it all year long. Being cautious isn’t something to be ashamed of,” says RCMP Superintendent Steve Foster, Director of the RCMP Commercial Crime Branch.
The good news is that fraud can be prevented. Fraud Prevention Month is as good a time as any to review some of the top tips we’ve gathered from our expert sources for detecting and preventing corporate fraud.
Since more than 40 per cent of frauds are reported by tips or anonymous information, Stephen Pedneault, author of Anatomy of a Fraud Investigation, and founder of Forensic Accounting Services, LLC, stresses that every company should have education and anonymous reporting mechanisms in place.
[isight-ad]“Starting from the time of recruiting, through hiring and orientation as well as for existing employees, ensure everyone understands the means available to them to tell you anonymously if fraud is occurring,” he advises.
Culture of Integrity
Forensic accountant and fraud investigator Tracy Coenen stresses the importance of developing a culture of integrity in which employees know what’s acceptable and what isn’t, and ensuring that the actions of management reflect this culture. “…it’s not only leading by example but also having that very well designed line between what’s ok and not ok, that we never even want to get close to because we don’t want our employees substituting their judgment for ours,” she says.
An organization can accomplish this through the effective use of a values statement that’s brief, clear and ingrained, says Christopher Bauer, a psychologist, trainer, speaker, and consultant on ethics.
You’ll know you have a good values statement “if you notice that persistently decisions at all levels in all departments are measured to some degree by whether or not they are aligned with the values that you say you have,” says Dr. Bauer. The values statement must become part of the fabric of the organization.
When training employees, reference the values statement, advises Bauer. He also suggests making it a part of job interviews so that a new employee entering the organization has already been exposed to the company’s values and is thinking about them from the start.
Coenen also advocates keeping fraudsters out of your organization from the start, by conducting thorough background checks.
“The more sensitive the job or the higher the position, the more checking we want to do,” advises Coenen. “The most dangerous types of fraud for a company’s bottom line are those committed by upper management because they are typically of a size that can put a company into bankruptcy or could lead to the loss of a very large customer.” The degree of background investigation to be carried out on a potential employee, therefore, should reflect the level of position in the company and the potential for damage.